Responsibilities and benefits

College membership comes with certain expectations from EPSRC, but in return receive expenses and training for their activities.

Standards of service

By accepting the invitation to become a college member, a two-way agreement is formed.

EPSRC will:

  • Limit the number of review requests to no more than 8 in any 12 month period for a UK academic and 4 in any 12 month period for College members at User Organisations or who are not based in the UK. Generally demand would be lower than this, but in exceptional circumstances we may wish to exceed this with explicit prior agreement.
  • Seek to ensure that all proposals sent to you for review are appropriate to your area of expertise.
  • Avoid soliciting reviews during any period where you have indicated you will be temporarily unavailable.
  • Make training available that explains your role within the EPSRC process.
  • Inform you, via regular newsletters and other means, of changes to EPSRC policy or process that may impact on your role as a college member.

You will:

  • Provide informed, objective, and timely reviews when requested.
  • Provide EPSRC with a full review using the online Joint electronic Submission (Je-S) system within 15 working days of receipt of the proposal, or a mutually agreed extended period if appropriate.
  • Notify EPSRC within 5 working days of a request for review if you are unable to meet the request.
  • Serve on prioritisation panels where invited, but recognise that such opportunities are limited and may not arise.
  • Keep your Je-S details up to date, particularly those elements relating to your availability to undertake reviews and describing your areas of expertise.
  • Undertake training provided by EPSRC for college members.
  • Keep up to date with developments that may affect your role as a member of the college, for example through attendance at EPSRC organised events, its website, and its newsletters.

Fees and expenses

Panel members are normally paid a fee and reimbursed for travel and subsistence when attending meetings. For tax purposes, college members are classed as self-employed; to help complete tax returns, members are sent a statement showing any payments that have been made. Members who are employees of Government bodies are not entitled to receive fees.

Training

By establishing a College of Peer Reviewers, EPSRC can ensure a high quality peer review process to underpin its investment decisions. An online tutorial has been developed to enable members to understand details of the peer review process, the roles members may be asked to fulfil, how they fit into that process, and how to ensure that their contributions are as helpful as possible in reaching sound decisions.

This training takes around 45 minutes to complete, and can paused to return to at your convenience. Access is currently restricted to college members who are sent their user name and password.

College newsletters

EPSRC publishes the college newsletter to keep members up to date with the running of the college, changes to EPSRC policy and procedure, and anything else relevant to their roles in the peer review process.