Funding for workshops

EPSRC will fund Workshops focused on stimulating future research activities, and have certain features:

  • Workshops should focus on shaping future research directions, or bring together researchers from diverse disciplines.
  • The focus of the workshop should be devoted to considering solutions to identified problems, or identifying future research directions. Agendas should include participative sessions such as breakout groups, open forums, and panel sessions.
  • Workshops have a small number of participants, generally no more than 60 attendees.
  • Equality and diversity are important principles for EPSRC and should be taken into account when preparing the workshop.
  • It is important to consider why this workshop should be supported as a stand-alone activity and how it links to other activities in this area.

General conferences and dissemination workshops will not be eligible for EPSRC workshop funding, nor will student bursaries to attend them. Requests for complete or partial funding of an event are subject to peer review. Individual themes may have additional guidance for workshop funding. We expect applicants to discuss their proposal with the relevant theme's contact before applying.

Applying for funding

Occasionally, calls for proposals are publicised for specific areas. These have a deadline for submission, and may have additional criteria.

Without a Call for Proposals, workshop applications should be submitted through the Research Council's Joint electronic submission (Je-S) system by selecting document type 'Standard proposal' and scheme type 'Standard'. Applications should include the word "Workshop" within the proposal title. Eligibility criteria are specified in the EPSRC funding guide.

Proposal documentation

  • The word ‘workshop' should be included in the proposal title
  • An eight page case for support comprising a two page Track Record, and up to six pages describing the proposed workshop including:
    • The area of research
    • The need for a workshop in this area, and the relationship to other events in the UK.
    • The aims of the workshop, and its likely level of demand
    • The programme content and likely speakers
    • Plans for workshop support
    • Plans to aim for a balanced participation in particular with regards to equality and diversity
    • Plans for publicity
    • Plans for workshop evaluation and follow-on activities
  • One page justification of resources
  • One page proposed workshop timetable, taking the place of the workplan
  • Two page impact statement
  • A covering letter to state that this proposal is a workshop application

Support can be requested for:

  • Investigator time - costs for the principal investigator (PI) and up to one co-investigator (Co-I)
  • Administrative support
  • Travel and subsistence costs for organisers and keynote speakers
  • Venue and equipment hire
  • Reasonable catering costs
  • Student support - up to 10% of the total cost. EPSRC funded students must be given priority
  • Estates and indirect costs
  • Impact related activities
  • Childcare costs

Assessment

Proposals will be assessed using the Standard research process. Peer review will use the Standard grants reviewer form.

Assessment criteria

Workshop proposals are judged on:

  • Scientific quality and timeliness of the workshop
  • National Importance
  • Balance of participation
  • Added value and synergy
  • Dissemination and pathway to impact
  • Track record of the applicants
  • Management arrangements, including administration; publicity; support; and cost effectiveness
  • Plans for evaluation