Travel & expenses

Allowances and expenditure guidelines

These are our upper limits for non-EPSRC staff claiming actual expenditure when they are travelling on EPSRC business.

Subsistence

Day - upper limits for claiming actual expenditure

• 5-10 hours - £8.50
• 10+ hours - £17

Note: the 5-10 hours subsistence limit relates to a single meal/refreshment break and the 10+ hours limit relates to two meal/refreshments breaks. If a meal is provided at public expense (ie, at no cost to the traveller) within a period of travel of less than 10 hours no additional claim for subsistence expenses will be allowed.

Overnight - upper limits for claiming actual expenditure

• London (bed and breakfast) - £120
• Elsewhere in the UK (bed and breakfast) - £100

Overnight subsistence – flat rate allowances

• Staying with family or friends (to cover board and lodgings) - £25
• Incidental expenses allowance in UK - £5, overseas - £10

Transport

Use of private vehicles

In accordance with HMRC guidelines, updated in April 2011, EPSRC will pay:

• Mileage 45p/mile
• Passenger supplement – 5p/mile for each passenger

A copy of the EPSRC travel policy is available on request.